Besides planning for all the upcoming football and basketball games and trying to use up vacation before the end of the year, EHS professionals need to begin assembling data and documents for the 2017 reporting season. By starting early, you will eliminate rushing around at the last minute to get reports in on time.
OSHA 300A Logs – Begin reviewing 2016 incidents now with your incident investigation team to ensure you have all the information you need and that it is still current. Sometimes reporting information changes weeks and even months after an incident so you want to be sure days away, transfer and other information is still correct.
Hazardous Waste Biennial Report – Review your waste shipping records to verify you have all the original signed manifests, LDR documents and waste characterization files for all wastes generated during 2016. Do a quick generator status check to determine whether or not your generator status has changed.
Tier 2 Reports – Has your company started any new processes this past year or started storing new chemicals on site? If so, determine the quantities you now store and how the materials are managed. This is a good time to update your chemical inventory.
Air Permit Reports – Depending on your emission units and permit terms and conditions, you may have monthly, quarterly, semi-annual and annual reports to submit. It is a good idea to check in with the staff responsible for collecting the data to ensure it will be available when needed and it is accurate.
Online Reporting Access – Just like the fire department wants you to check the batteries in the smoke detectors in your home, the new year is a good time to check your online access user names and passwords to make sure they are current and still work. Some agencies require you to change your password annually. The new year is a good time to make sure that everyone involved in the reporting process still knows their login information. Getting these items resolved now will help avoid headaches as you approach reporting deadlines.
If you have questions, give us a call and we will be happy to help.